ITility seeks a talented Program Management Support to assist in managing the daily administrative tasks of a company's USAFE PMO team, including scheduling meetings, organizing files, preparing expense reports, handling correspondence, and ensuring the smooth operation of the executive office by providing high-level administrative support. A high level of attention to detail is required to identify errors or mistakes of the PMO. This role will sit onsite in Aviano, Italy. The following roles and responsibilities are included for the USAFE ITility Program Management Office Support position.  Be professional and responsible for managing the daily administrative tasks of a company's USAFE PMO team.

ITility is a Service-Disabled Veteran-Owned Business with a passion to equip our nation’s Intelligence Community, armed forces and first responders with the very best to empower their missions. From the virtual battlefield to boots on the ground, our people, processes, and performance drive our ability to help our clients protect what matters, now and for generations to come.

At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe. 

We Value:

• The Drive to Perform Beyond Perceived Limits.
• The Desire to Find Significance in All We Do.
• The Passion and Compassion That Powers Both.

Responsibilities: 

• Keep the Program Management Office up to date on TDY, PTO and issues from the weekly update via Microsoft Outlook Invites and weekly update summary.
• Perform semi-annual customer satisfaction surveys to include summary per task order on results.
• Conduct monthly financial summaries by task order and portfolio to be uploaded in SharePoint.
• Build out folders as required per task order from base year to end of period of performance when required.
• Assist employees when required with expense reports.
• Be the lead on CostPoint timecards to assure employees are notified of timecard closeout and number of hours required each pay period.
• Perform Thursday close of business notification weekly of AFMS3 Cornerstone timecard completion.
• Produce Gain/Loss Notifications to include the correct individual to be gained or loss, correct PWS position number, time in position if a loss without needing correction from the PMO.
• Be the lead on IT related issues to include submission of IT help desk requests on behalf of Team USAFE.
• Perform clearance verification requests as required when onboarding new employees, as well as represent USAFE new hire orientation calls when applicable for USAFE hires.
• Coordinate with ITility payroll and People Operations for minor employee issues.
• Create accurate ECOPS applications for individual contractors requiring credentialing and assist them with completing their application with correct (resume editing/job description inclusion/docs uploaded).
• Perform gatekeeper functions for invoicing USAFE projects to assure invoicing is logged coming into the office and departure from the office.
• Review travel documents for submission to the Government and keep on file approved documents.
• Vet employee expensing to assure accuracy of charges to the Government.

Required Qualifications:

• Undergraduate Degree
• Secret Clearance
• Prior experience managing workflows
• Knowledge and experience working OCONUS within Government Contracting.

Preferred Qualifications:

• Prior experience in Program Management Support positions or similar roles. 

Physical Requirements: 

• This position may require travel to other contract duty locations.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds.

ITility is an Equal Opportunity Employer

ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive.

ITility is committed to the principle of equal employment opportunity and complies with all applicable laws which prohibit discrimination and harassment in the workplace. ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, disability, or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.