ITility, LLC

  • Office Administrator II

    Job Locations US-VA-Rosslyn
    Posted Date 4 months ago(8/23/2018 2:01 PM)
    Job ID
    # of Openings
  • Overview

    ITility is looking for an Office Administrator II to support the Department of State in Rosslyn, VA


    • Support the Division Chief and members of the team in routine office administration, personnel, time and attendance, database administration, and project requirements
    • Responsible for all administrative and IT requirements for in-processing or newly arrived personnel
    • Manage Supervisor’s schedule and appointments, place meetings on the Microsoft Outlook calendar, and confirm outside appointments in advance
    • Organize conference calls; handle logistical arrangements for office meetings, including coordinating with outside agencies/bureaus
    • Support proper security protocols, act as a visitor escort, assists the division Security Officer in providing oversight of proper storage handling, and destruction of classified material
    • Responsible for receipt and distribution of office mail
    • Manage the vehicle fleet inventory, to include mileage logs, maintenance and placards
    • Provide administrative support for reports, briefings, presentations and special projects
    • Prepare charts, tables, graphs, and diagrams to assist in CI investigative reporting program activities
    • Assist in preparing power point presentations, briefings lesson plans and training materials as directed
    • Perform other related duties as assigned


    Minimum Qualifications:

    • High School diploma/GED
    • Minimum of two years professional experience in a related field
    • A qualified typist is required with high proficiency in the Microsoft Office Suite
    • Working knowledge of MS Project
    • Experience drafting and editing US government reports and documents
    • Working knowledge and ability to manage Excel databases and guidelines thereof
    • Must have an Active Secret Security Clearance

    Preferred Qualifications:


    • Possess strong multi-tasking skills with the ability to work effectively and efficiently in a fast-paced, high-volume work environment
    • Possess excellent organizational and follow-up skills
    • Excellent interpersonal skills working with individuals at all levels within the organization
    • Ability to communicate and coordinate effectively, both orally and in writing, with superiors, colleagues, business professionals, and the general public
    • Ability to work independently on projects and issues within overall policy guidelines





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