ITility, LLC

  • Executive Assistant

    Job Locations US-VA-Arlington
    Posted Date 4 weeks ago(6/21/2018 5:41 PM)
    Job ID
    2018-1777
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Provide executive assistance/office management support to Secretary of the Air Force, International Affairs.

    Responsibilities

    Support daily operations of the SAF/IA organization

    Provide astute office management support and meet daily, weekly and monthly deadlines to select directorates, and divisions within SAF/IA.

    Reviewing, validating,and editing correspondence for the SECAF, CSAF and SAF/IA.

    Preparation for briefings, presentations, and discussion material.

    Provide records management; correspondence preparation and management; report and document preparation and management.

    Use Task Management Tool (TMT) to provide task management and oversight.

    Assist with travel arrangements including Defense Travel Systems (DTS) authorizations and vouchers.

    Assist in tracking and managing the Government Purchase Card (GTC) program.

    Provide support with international and industry specific presentation development, meeting and engagement scheduling, and organizational wide data requests in order to provide sound advice, professional consultation, and assistance to program directors/functional managers.

    Complete tasks such as: international engagement and industry conference planning and preparation, country case program management review (PMR) preparation, IT equipment management and oversight, copying, faxing, telephone operation duties, official mail services, tracking and maintaining meeting and discussion minutes, conference calls, regional and country specific trip book development, TMT instruction/monitorship, DTS submitter, review, and instruction/monitor, GTC validation, assisting with official organizational ceremonies, SAF/IA Annual and Quarterly recognition awards development assistance, and acquiring comprehensive knowledge of changes to Air Force Instructions, federal regulations, policies, and directives and an understanding of collaborative systems to update and instruct SAF/IA staff members. Strong expertise is needed

    for the use of Microsoft (MS) Office products, i.e. Word, Excel, Outlook, PowerPoint, One Note, and Access

    Qualifications

    Minimum of Associates Degree required.

    Ability to learn to use government systems such as Task Management Tool (TMT), Defense Travel System (DTS) and Aircraft and Personnel Automated Clearance System (APACS) and use without assistance within 30 days of initial training.

    Possess a strong comprehension and application of military culture and knowledge of protocol in order to assist with the preparation for and the escorting of high level US government and international personnel during international engagements.

    ITility is an Equal Opportunity Employer

    ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive.


    ITility is committed to the principle of equal employment opportunity, and complies with all applicable laws which prohibit discrimination and harassment in the workplace. ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, age, disability or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.

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