ITility, LLC

  • Logistical Security Specialist II

    Job Locations US-VA-Rosslyn
    Posted Date 1 month ago(4/13/2018 5:02 PM)
    Job ID
    # of Openings
  • Overview

    Under the supervision of the Branch Chief, the incumbent assists in the administrative and logistical support to CIL staff. This assignment requires a high degree of flexibility, multi-tasking, and time management to support the effective operations of CIL branch.



    • Responsible for visa/passport acquisition, eCountry Clearance, submit travel locators, and booking travel using e2 Solutions; to include coordinating all logistics and transportation needs for government travel orders and prepare travel vouchers. Incumbent must have knowledge of DOS regulations for government travel.
    • Create and update document to track CIL-related programs and logistics.
    • Maintains CIL SharePoint site.
    • Edit and proofread documents for the office and draft Action and Information memos.
    • Archive and organize documents for historical reference.
    • Assist in auditing appropriated funds allotted to the MSG program throughout the fiscal year, ensuring compliance with DOS regulations.
    • Work independently, with oversight, to advise and assist office personnel on matters of policy, procedures and regulations.
    • Prepare input for DOS briefings to DS management.
    • Study issues and recommend approaches to correct deficiencies or enhance program operations.
    • Develop systems and procedures for establishing, operating and assessing the effectiveness of administrative control systems.
    • Coordinate liaison initiatives with other government and private sector personnel.
    • Support the branch and members of the team in routine office administration, personnel, financial, database administration, and project requirements
    • Serve as the time keeper for branch.
    • Serve as the coordinator for office purchases (i.e. supplies and equipment), office inventory, GSA Property Management, and outside contractors and vendors.
    • Manage Supervisor’s schedule and appointments, place meetings on the Microsoft Outlook calendar, and confirm outside appointments in advance.
    • Manage all scheduled leave and appointments for CIL branch through Microsoft Outlook calendar and DS Employee Tracker site (DSET).
    • Organize conference calls; handle logistical arrangements for office meetings, including coordinating with outside agencies/bureaus.
    • Support proper security protocols; act as a visitor escort, provide oversight of proper storage handling, and destruction of classified material.
    • Responsible for receipt and distribution of office mail.
    • Manage the Division’s vehicle fleet inventory, to include mileage logs, maintenance, placards and parking stickers.
    • Provide logistical support as directed, to include data collection, case management and/or other case support.
    • Provide administrative support for reports, briefings, presentations and special projects
    • Prepare charts, tables, graphs, and diagrams to assist in tracking and reporting program activities.
    • Draft and submit Reports of Investigation through the Investigative Management System
    • Review and distribute various travel notification received from outside law enforcement agencies.
    • Assist in preparing Power Point presentations, briefings lesson plans and training materials as directed.


    • Bachelor’s degree from an accredited institution
    • Minimum of  4  years  of  progressively  responsible  experience  in  an  operations,  law enforcement, or administrative support capacity
    • Ability to multi-task, work in a fast-paced environment, handle high pressure situations, and successfully track several concurrent deadline-sensitive projects under stressful conditions is required
    • A qualified typist is required with a proficiency in the Microsoft Suite
    • Experience drafting and editing US government reports and documents
    • Capability of  appropriate  handling  of  sensitive,  restricted,  and  classified  information requires a high degree of discretion, maturity, and professional reliability
    • Knowledge of acquisition and management of goods and services
    • Competency with law enforcement computer systems, and/or other technology tools used in relation to S. border security, is desirable
    • Comprehension of  government  operations,  international  affairs,  world  events,  and  the principles of national security
    • Must have an Active Secret Security Clearance


    Preferred Qualifications:

    • Effective communication skills, reading comprehension, and the ability to produce clear, concise, and professional written products are required
    • Excellent interpersonal skills working with individuals at all levels within the organization
    • Must have excellent organizational skills, and the ability to work independently with little supervision or as a member of the joint-agency team
    • Ability to lift and carry equipment and/or documents weighing up to 50 lbs
    • Ability to provide group assistance and produce training materials
    • Ability to liaise and coordinate with other government agencies and the private sector


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed