ITility, LLC

  • Logistical Security Specialist II

    Job Locations US-VA-Rosslyn
    Posted Date 4 months ago(4/13/2018 5:02 PM)
    Job ID
    2018-1671
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Under the supervision of the Branch Chief, the incumbent assists in the administrative and logistical support to CIL staff. This assignment requires a high degree of flexibility, multi-tasking, and time management to support the effective operations of CIL branch.

     

    Responsibilities

    • Responsible for visa/passport acquisition, eCountry Clearance, submit travel locators, and booking travel using e2 Solutions; to include coordinating all logistics and transportation needs for government travel orders and prepare travel vouchers.
    • Edit and proofread documents for the office and draft Action and Information memos. Strong Writing and editing skills.
    • Archive and organize documents for historical reference.
    • Prepare input for DOS briefings to DS management.
    • Support the branch and members of the team in routine office administration, personnel, financial, database administration, and project requirements
    • Serve as the coordinator for office purchases (i.e. supplies and equipment), office inventory, GSA Property Management, and outside contractors and vendors.
    • ILM Inventory and ARIBA.
    • Manage Supervisor’s schedule and appointments, place meetings on the Microsoft Outlook calendar, and confirm outside appointments in advance.
    • Manage all scheduled leave and appointments for CIL branch through Microsoft Outlook calendar and DS Employee Tracker site (DSET).
    • Support proper security protocols; act as a visitor escort, provide oversight of proper storage handling, and destruction of classified material.
    • Responsible for receipt and distribution of office mail.
    • Manage the Division’s vehicle fleet inventory, to include mileage logs, maintenance, placards and parking stickers.
    • Assist in preparing Power Point presentations, briefings lesson plans and training materials as directed.

    Qualifications

    • Bachelor’s degree from an accredited institution
    • Minimum of  4  years  of  progressively  responsible  experience  in  an  operations,  law enforcement, or administrative support capacity
    • Ability to multi-task, work in a fast-paced environment, handle high pressure situations, and successfully track several concurrent deadline-sensitive projects under stressful conditions is required
    • A qualified typist is required with a proficiency in the Microsoft Suite
    • Experience drafting and editing US government reports and documents
    • Must have an Active Secret Security Clearance

     

    Preferred Qualifications:

    • Effective communication skills, reading comprehension, and the ability to produce clear, concise, and professional written products are required
    • Excellent interpersonal skills working with individuals at all levels within the organization
    • Must have excellent organizational skills, and the ability to work independently with little supervision or as a member of the joint-agency team

    ITility is an Equal Opportunity Employer

    ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive.


    ITility is committed to the principle of equal employment opportunity, and complies with all applicable laws which prohibit discrimination and harassment in the workplace. ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, age, disability or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility’s offices, client sites, other locations where ITility is providing services, and to all work-related activities.

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