ITility, LLC

Office Administrator II

Job Locations US-VA-Rosslyn
Posted Date 1 month ago(1/17/2018 3:17 PM)
Job ID
2018-1570
# of Openings
1
Category
Administrative/Clerical

Overview

ITility is looking for an Office Administrator II to support the Department of State in Rosslyn, VA

Responsibilities

  • Support the Division Chief and members of the team in routine office administration, personnel, time and attendance, database administration, and project requirements
  • Responsible for all administrative and IT requirements for in-processing or newly arrived personnel
  • Manage Supervisor’s schedule and appointments, place meetings on the Microsoft Outlook calendar, and confirm outside appointments in advance
  • Organize conference calls; handle logistical arrangements for office meetings, including coordinating with outside agencies/bureaus
  • Support proper security protocols, act as a visitor escort, assists the division Security Officer in providing oversight of proper storage handling, and destruction of classified material
  • Responsible for receipt and distribution of office mail
  • Manage the vehicle fleet inventory, to include mileage logs, maintenance and placards
  • Provide administrative support for reports, briefings, presentations and special projects
  • Prepare charts, tables, graphs, and diagrams to assist in CI investigative reporting program activities
  • Assist in preparing power point presentations, briefings lesson plans and training materials as directed
  • Perform other related duties as assigned

Qualifications

Minimum Qualifications:

  • High School diploma/GED
  • Minimum of two years professional experience in a related field
  • A qualified typist is required with high proficiency in the Microsoft Office Suite
  • Working knowledge of MS Project
  • Experience drafting and editing US government reports and documents
  • Working knowledge and ability to manage Excel databases and guidelines thereof
  • Must have an Active TS/SCI Security Clearance

Preferred Qualifications:

 

  • Possess strong multi-tasking skills with the ability to work effectively and efficiently in a fast-paced, high-volume work environment
  • Possess excellent organizational and follow-up skills
  • Excellent interpersonal skills working with individuals at all levels within the organization
  • Ability to communicate and coordinate effectively, both orally and in writing, with superiors, colleagues, business professionals, and the general public
  • Ability to work independently on projects and issues within overall policy guidelines

 

 

 

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