ITility, LLC

Office Administrator II

Job Locations US-VA-Rosslyn | US-VA-Rosslyn
Posted Date 3 months ago(11/27/2017 2:31 PM)
Job ID
2017-1517
# of Openings
1
Category
Administrative/Clerical

Overview

Seeking Office Administrator II.

Responsibilities

DUTIES/RESPONSIBILITIES –

  • Prepare, edit, and provide quality review of administrative products
  • Prepare and/or edit organizational charts, memoranda, letters, diplomatic notes, briefing papers, and other general office documents and material
  • Maintain Division filing systems (active and inactive), SharePoint sites, staffing calendar, and share drive folders
  • Manage Supervisor’s schedule and appointments, place meetings on the Microsoft Outlook calendar, and confirm outside appointments in advance
  • Organize conference calls; handle logistical arrangements for office meetings, including coordinating with other offices/Bureaus
  • Prepare time and attendance records for supervisor and office staff
  • Support proper security protocols; act as visitor escort; provide oversight of proper storage, handling, and destruction of classified material; controlling/limiting access to office space
  • Responsible for receipt and distribution of office mail
  • Must have strong E2 Solutions skills to oversee all aspects of travel to support the PCB Division to include coordinating all logistics and transportation needs and the generation of government travel orders and prepare travel vouchers;
  • Monitor administrative requirements of office and coordinate administrative matters with other offices
  • Draft course related cables, including course offer cables, clearance cables, utilizing the Government's cabling system, Smart
  • Draft routine  correspondence;  proofread  documents  received  from  other  offices  for supervisors signature
  • Organize and prioritize documents for the supervisor
  • Open and distribute mail; file, make copies and perform other administrative duties as assigned
  • Receive visitors and screen and facilitate telephone inquiries
  • Operate all manner of office equipment (PCs, faxes, phones, copying machines, )
  • Order office supplies and equipment

Qualifications

  • Bachelor’s degree or five years of experiences
  • Knowledge of the E2 Travel System and working knowledge of SharePoint
  • Active Secret Clearance Needed

 

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